Bookkeeper and Administrative Assistant

Overview

We are looking for an experienced Bookkeeper and Administrative Assistant for a Signs Store to join our team in Downtown ON. We are excited to provide this opportunity to a qualified candidate. If you have similar experience and are interested in this position, we want to hear from you.

Responsible For

• Creating payments receipts, updating receivables and expenses in QuickBooks.
•  Managing customer information and ensuring that all communications and transactions are documented properly.
•  Coordinating with suppliers and vendors for materials and deliveries.
•  Assisting with order processing, invoicing, and maintaining accurate records of customer orders and inventory.
•  Creating and sending invoices to the client. Updating and managing the invoice tracker.
•  Handling day-to-day office operations, including filing, data entry, and general office maintenance.
•  Maintaining a clean and organized work environment for staff and customers.
•  Assisting with any other administrative duties as required.
•  Answering phone calls, emails, and customer inquiries with professionalism and courtesy.
•  Scheduling appointments and managing calendars for staff.

Specific Skills

• Must have Bookkeeping skills and experience with QuickBooks.
• Minimum 3 years experience as an administrative assistant.
• Experience in a signage industry or print media will be an asset.
•  Strong organizational skills and attention to detail.
•  Excellent communication skills (both verbal and written).
•  Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple tasks simultaneously in a fast-paced environment.