We are looking for an experienced Administrative Assistant for a Signs Store to join our client’s team in Toronto Downtown. We are excited to provide this opportunity to a qualified candidate. If you have similar experience and are interested in this position, we want to hear from you.
Location: Toronto Downtown
Job type: Full-time, Permanent
Wage: Upto $20/hour (Based on experience)
Timing: 08:30 am to 5:00 pm
Days: Monday to Friday
Duties and Responsibilities:
- ∙Answering phone calls, emails, and customer inquiries with professionalism and courtesy.
- Scheduling appointments and managing calendars for staff.
- Assisting with order processing, invoicing, and maintaining accurate records of customer orders and inventory.
- Creating and sending invoices to the client. Updating and managing the invoice tracker.
- Creating payments receipts, updating receivables and expenses in QuickBooks.
- Managing customer information and ensuring that all communications and transactions are documented properly.
- Coordinating with suppliers and vendors for materials and deliveries.
- Handling day-to-day office operations, including filing, data entry, and general office maintenance.
- Maintaining a clean and organized work environment for staff and customers.
- Assisting with any other administrative duties as required.
Skills Required:
- Basic bookkeeping skills, experience with QuickBooks.
- Minimum 3 years experience as an administrative assistant.
- Experience in a signage industry or print media will be an asset.
- Strong organizational skills and attention to detail.
- Excellent communication skills (both verbal and written).
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to manage multiple tasks simultaneously in a fast-paced environment.
Job Type: Full Time
Job Location: Toronto Downtown