Administrative Assistant

Overview

We are seeking an experienced Administrative Assistant for Etobicoke Location. We are excited to provide this opportunity to a qualified candidate. If you have similar experience and are interested in this position, we want to hear from you.

Responsible For

• Answering phone calls, emails, and customer inquiries with professionalism and courtesy.
• Scheduling appointments and managing calendars for staff.
• Assisting with order processing, invoicing, and maintaining accurate records of customer orders and inventory.
• Creating and sending invoices to the client. Updating and managing the invoice tracker.
• Creating payments receipts, updating receivables and expenses.
• Managing customer information and ensuring that all communications and transactions are documented properly.
• Coordinating with suppliers and vendors for materials and deliveries.
• Handling day-to-day office operations, including filing, data entry, and general office maintenance.
• Maintaining a clean and organized work environment for staff and customers.
• Assisting with any other administrative duties as required.
• Show up regularly, be productive with your time and be respectful of your coworkers.

Specific Skills

• Must have experience as an administrative assistant.
• Strong organizational skills and attention to detail.
• Excellent communication skills (both verbal and written).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple tasks simultaneously in a fast-paced environment.